Instructor management
Assign instructors to classes, manage the time clock, set pay rates, and track mileage.
The instructor management tools let you assign instructors to classes, track their hours worked, set pay rates, and manage mileage reimbursement — all without a separate scheduling system.
Assigning instructors to classes
- 1Open the class you want to assign.
- 2In the Instructor field, select the instructor from the dropdown.
- 3Click Save.
- 4The instructor will see the class on their My Classes page and in their schedule.
Instructor availability
Instructors can set their availability from the My Schedule page (visible when logged in with an instructor role). Admins can view and manage instructor availability from Admin → Schedule → Availability.
Time clock
The CPR.co time clock lets instructors clock in and out directly from the app. This replaces When I Work or other scheduling apps.
How the time clock works
- Instructors clock in from My Clock (on their instructor dashboard)
- The system records start time, breaks, and end time
- Auto-clock-out triggers after 12 hours as a safety net
- Admins can edit time entries for corrections
- Time entries feed directly into instructor pay calculations
Pay rates
- 1Go to Admin → Instructor Pay.
- 2Find the instructor.
- 3Click Edit Pay Rate.
- 4Enter the hourly rate.
- 5Click Save.
- 6The rate is effective immediately and applies to future time entries.
Pay history is maintained — changing a rate does not affect past time entries. Pay periods can be exported to a CSV formatted for Gusto payroll.
Mileage reimbursement
Instructors can submit mileage from My Mileage on their dashboard. Submissions include date, trip description, and miles driven. Admins review and approve mileage at Admin → Instructor Pay → Mileage.
Adjunct instructors
Adjunct instructors are external instructors who teach occasional classes but do not have admin accounts. Manage adjuncts at Admin → Adjuncts. They can be assigned to classes and tracked for pay purposes without needing a system login.
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